Manpower Planning - Meaning, Steps in Manpower Planning, Need, Importance

Manpower Planning

Manpower Planning, also known as Human Resource Planning, consists of putting the right number of people, the right kind of people in the right place, the right time, doing the right things they are suitable for achieving the organization's goals. In the industrialization arena, human resource planning has an significant position. Human resource planning must be a system strategy and will be performed in a fixed operation. The method shall be as follows:
  • Analysing the current manpower inventory
  • Making future manpower forecasts
  • Developing employment programmes
  • Design training programmes

Steps in Manpower Planning

Analysing the current manpower inventory- Before a manager predicts potential manpower, it is necessary to analyze the present manpower position. For this purpose it is necessary to note the following things-
  • Type of organisation 
  • Number of staff 
  • Number and amount of such departments 
  • Employees in these job units 
Once these variables are recorded by a manager, he is going for the future forecast.

Making future manpower forecasts- Once the variables that affect future workforce forecasts are recognized, scheduling can be performed in several job units for potential workforce demands. The methods of manpower forecasting frequently used by organisations are as follows:

  • Expert forecasts: Informal choices, official specialist polls and Delphi technique are included.
  • Trend assessment: Manpower demands can be estimated by extrapolation (projecting previous patterns), indexing (using base year as a baseline), and statistical assessment (key trend measurement).
  • Work Load Analysis: It depends on a department, branch or division's nature of work load.
  • Analysis of the workforce: Whenever it is necessary to analyze the output and time span, due allowances must be created to obtain net workforce demands.
  • Other techniques: various mathematical models are used to predict staff requirements with the help of pcs, such as assessment of budget and scheduling, regression, fresh project assessment.
Development of jobs programs- Once the present inventory is contrasted with potential forecasts, it is possible to frame and develop the jobs programs appropriately, which will include recruitment, selection procedures and delivery schedules.

Design preparation programs-These will be focused on diversification scope, plans for expansion, programs for growth, etc. Training programs rely on the level of technology enhancement and progress to be accomplished. It is also performed to enhance employees ' abilities, abilities, expertise.

Importance of Manpower Planning

Key to executive tasks- The four organizational functions are focused on resources, i.e. managing, arranging, managing and regulating. Human resources assist in all these organizational operations to be implemented. Personneling therefore becomes a key to all organizational tasks.

Efficient use- Efficient personnel leadership becomes an significant feature in today's globe of industrialization. Setting up large-scale businesses requires large-scale manpower leadership. It can be performed efficiently through the feature of staffing.

Motivation-Staffing not only involves placing correct people on the correct work, but also involves motivational programs, i.e. incentive plans for further involvement and recruitment of staff in a business. All kinds of incentive plans therefore become an essential component of the staffing feature.

Better human relationships-If human relationships evolve and are powerful, a problem may stabilize itself. In a problem, human relationships become powerful through efficient command, straightforward communication, efficient oversight and management. Staffing role also takes care of the workforce practice and growth that contributes to collaboration and stronger human relationships.

Higher productivity-The amount of productivity improves with the greatest feasible use of funds. Higher productivity results from minimal moment, cash, effort and energy wastage. This is feasible through staffing and associated operations (evaluation of performance, preparation and growth, remuneration)

Need of Manpower Planning

Manpower planning is a two-phase method because workforce planning not only analyzes the present human resources, but also creates manpower forecasts, drawing programs for jobs. Manpower planning is advantageous to undertake as follows:

  • It is possible to identify shortages and surpluses so that rapid action can be taken where necessary.
  • All programs for hiring and choice are focused on workforce planning.
  • It also helps to decrease labor costs as it is possible to identify surplus employees and thus avoid over-staffing.
  • It also helps to define the skills accessible in a problem and can be chalked out to create those skills appropriately.
  • It enables businesses grow and diversify. Human funds can be easily accessible through manpower preparation and can be used in the finest way. 
  • It enables the organisation understand the significance of manpower leadership that eventually contributes to a concern's stabilization.

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